How to Reshape Extracted Data into a Custom Structure with an AI Prompt
Datafromfile's workspace lets you run a free-text AI prompt on your already-extracted table to split columns, merge fields, categorize rows, or reformat values, beyond what a fixed template covers.
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- How to Reshape Extracted Data into a Custom Structure with an AI Prompt
- Most document extraction tools give you one output shape: whatever their template decided. That works fine until the result doesn't quite match what you actually need, you wanted the address split into street, city, and postal code, or the item descriptions categorized by expense type, and now you're doing that part manually anyway. Datafromfile's workspace has a feature built for exactly this gap: a **custom AI prompt** you can run directly on your extracted table.
- **How it fits into the workflow**
- Every extraction, PDF, image, or spreadsheet, first produces a structured table using automatic detection, so you're never starting from a blank page. From there, the workspace's **AI Action Menu** offers both one-click presets (clean data, remove duplicates, standardize dates, standardize currencies, categorize line items, fill missing values) and a free-text **custom prompt** field for anything the presets don't cover.
- **What a custom prompt can actually do**
- Because the prompt runs against your real, already-extracted rows, not the original document, it can restructure the table itself, not just clean values:
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